Amazon bookkeeping services for FBA and multi-channel sellers
Books that reconcile to the cent, closed on the same date every month, by an accountant who knows what a Seller Central settlement actually contains.
- Closed by the 10th, every month
- Reconciled to bank and to Seller Central
- Fixed monthly fee
What Amazon bookkeeping has to get right
Bookkeeping for an Amazon seller is not harder than other bookkeeping because of volume. It is harder because the marketplace nets everything down before it pays you, and because your stock sits in warehouses you do not control.
Reconciled to two sources, not one
Most books are reconciled to the bank alone. For an Amazon seller that is not enough: the bank only shows the net deposit, so it will happily agree while the sales and fee figures behind it are wrong.
We reconcile to the bank and to Seller Central, so gross sales, refunds, each fee type and the reserve all tie back. If the two disagree, we find out why before the month closes.
Every fee type kept separate
Lumping Amazon charges into one "Amazon fees" expense hides the thing you most need to see. Fees behave differently and respond to different fixes.
Referral, fulfilment, storage, long-term storage, returns processing, removals and advertising each get their own line, so a change in one is visible immediately rather than absorbed into a total.
Inventory tracked as an asset
Stock paid for in March and sold in June is not a March expense. Treating it as one makes your profit swing wildly with your reorder schedule and makes every month unusable for decisions.
We hold inventory on the balance sheet at landed cost and release it to COGS as units sell, which is also what your CPA and any future lender or buyer will expect to see.
Refunds and reimbursements in the right period
Refunds arrive weeks after the original sale, and Amazon reimbursements for lost or damaged stock arrive later still, often without obvious reference to what they relate to.
We match them back rather than treating them as miscellaneous income, so your revenue and margin figures survive contact with reality.
Reconciled to the bank and to Seller Central
Most books are reconciled to the bank alone. For an Amazon seller that is not enough: the bank only ever shows the net deposit, so it will happily agree while the sales, fee and refund figures sitting behind it are wrong. We tie out both sides, and chase any difference before the month closes.
What the monthly close covers
A fixed scope, so you know exactly what lands and when.
- Transaction coding — every sale, fee, refund and expense categorised to an agreed chart of accounts
- Settlement splitting — payouts broken into components and cut across month ends
- Bank reconciliation — every account tied out, including card and PayPal
- Inventory and COGS entries — landed cost tracked and released as stock sells
- Accounts payable and receivable — supplier bills and anything owed to you kept current
- Prepayments and accruals — so each month carries its own costs rather than the previous one
- Month-end close pack — P&L, balance sheet and cash flow issued on a fixed date
- Clean year-end file — handed to your CPA without a scramble in April
- Catch-up and clean-up — prior months rebuilt and corrected where needed
- A named bookkeeper — reachable by email or WhatsApp, not a shared inbox
How working with us starts
Three steps, and the first one costs nothing.
Free 30-minute call
We look at how you sell, what state the books are in and what you actually need. If we are not the right fit we will say so on that call.
Setup and catch-up
We connect your channels, bank and accounting software, agree the chart of accounts, and bring any back months up to date so we start from something accurate.
Monthly rhythm
Your close lands on the same date every month, with the reporting your plan includes and a named accountant who already knows your account.
Clear monthly pricing
Three plans, no hourly billing. Larger or multi-entity brands are quoted individually.
Accounting & Bookkeeping
Clean, reconciled books and accurate accounts, every single month.
Starts at- Monthly bookkeeping
- Amazon, Shopify & bank reconciliations
- Inventory & COGS tracking
- Monthly P&L, balance sheet & cash flow
- Year-end accounts for your CPA
- Dedicated accountant
Management Accounting
Your books, plus the insight to know exactly what makes money.
Starts at- Everything in Plan 01
- Profit by product & channel
- Monthly management report pack
- KPI dashboard
- Budget vs actual
- Monthly review call
CFO & Forecasting
Senior financial leadership to plan cash, stock and growth.
Starts at- Everything in Plan 02
- 13-week cash-flow forecast
- Budgets & forecasting
- Inventory & reorder planning
- Pricing & margin strategy
- Monthly CFO strategy meeting
What our clients say
Bexford made switching from my previous accountant completely painless. They handled everything and my tax return was filed ahead of schedule. Highly professional and always available.
The fixed monthly fee is great — I know exactly what I'm paying. The tax efficiency advice has already saved me more than the annual fee. I'd recommend Bexford to any growing small business.
I run a small architecture practice and Bexford handles everything — quarterly bookkeeping, annual accounts, owner compensation structuring. Wish I'd found them sooner. Absolutely five stars.
Amazon bookkeeping questions, answered
Find out what your numbers are actually telling you
A free 30-minute call. We will look at how you sell, where the books stand, and whether we can help. No obligation either way.