Shopify accounting and bookkeeping services
Shopify Payments nets out fees, refunds and chargebacks before it pays you. We unpick every payout so your revenue, margin and ad returns are built on real numbers.
- Payouts reconciled, not guessed
- Blended and per-product margin
- Works alongside Amazon
What Shopify brands need from their accounts
Shopify gives you a clean dashboard, which is exactly the problem. The dashboard shows gross sales and a conversion rate. It does not show what you kept, and sellers often discover the gap only when the bank balance stops agreeing with the story.
Payouts are netted before they arrive
Shopify Payments deducts processing fees, refunds and chargebacks, then pays a batch. Other gateways do the same on their own schedules, and the batch rarely matches a day or a month.
We reconcile each payout back to the orders inside it, so gross sales, discounts, shipping income, processing fees and refunds all sit in their own place and in the right period.
Discounts and shipping distort the top line
Sitewide discounts, free shipping thresholds and bundles all change what you actually keep per order, and none of it is visible in a revenue total.
We separate discount, shipping income and shipping cost, so you can see what a promotion really cost you rather than only that it lifted sales.
Customer acquisition sits against margin, not revenue
A 3x return on ad spend sounds healthy until you set it against a product with a 28% contribution margin after landed cost and shipping.
We report contribution by product so acquisition decisions are made against the money left over, which is the number that has to cover overheads and still leave a profit.
Multi-channel brands need one set of books
Most Shopify brands also sell on Amazon, and the two are usually accounted for separately, which makes them impossible to compare.
We consolidate every channel into one ledger with channel-level reporting, so you can see where a product earns more after all costs and put stock where it performs.
A 3x return on ad spend is not always good news
Acquisition is usually judged against revenue, which flatters it. Revenue does not pay for anything — contribution does. Set ad spend against what each product actually leaves behind after landed cost, shipping and processing, and the picture of which campaigns are working often changes completely.
What's included for Shopify sellers
The same monthly rhythm, built around how DTC brands actually operate.
- Shopify payout reconciliation — every batch tied back to orders, fees, refunds and chargebacks
- Gateway and processor handling — Shopify Payments, PayPal, Stripe, Klarna, Shop Pay and others
- Discounts and shipping separated — promotions and delivery costs visible as their own lines
- Inventory and landed cost — tracked per SKU and released to COGS on sale
- Contribution margin by product — after every variable cost, not just COGS
- Advertising measured against margin — ad spend set against what each product actually contributes
- Returns and chargebacks — matched back to the original order and period
- Subscription and recurring revenue — deferred correctly where you sell on subscription
- Monthly statements and reporting — P&L, balance sheet, cash flow and KPIs
- Amazon and marketplace consolidation — every channel in one set of accounts
How working with us starts
Three steps, and the first one costs nothing.
Free 30-minute call
We look at how you sell, what state the books are in and what you actually need. If we are not the right fit we will say so on that call.
Setup and catch-up
We connect your channels, bank and accounting software, agree the chart of accounts, and bring any back months up to date so we start from something accurate.
Monthly rhythm
Your close lands on the same date every month, with the reporting your plan includes and a named accountant who already knows your account.
Clear monthly pricing
Three plans, no hourly billing. Larger or multi-entity brands are quoted individually.
Accounting & Bookkeeping
Clean, reconciled books and accurate accounts, every single month.
Starts at- Monthly bookkeeping
- Amazon, Shopify & bank reconciliations
- Inventory & COGS tracking
- Monthly P&L, balance sheet & cash flow
- Year-end accounts for your CPA
- Dedicated accountant
Management Accounting
Your books, plus the insight to know exactly what makes money.
Starts at- Everything in Plan 01
- Profit by product & channel
- Monthly management report pack
- KPI dashboard
- Budget vs actual
- Monthly review call
CFO & Forecasting
Senior financial leadership to plan cash, stock and growth.
Starts at- Everything in Plan 02
- 13-week cash-flow forecast
- Budgets & forecasting
- Inventory & reorder planning
- Pricing & margin strategy
- Monthly CFO strategy meeting
What our clients say
Bexford made switching from my previous accountant completely painless. They handled everything and my tax return was filed ahead of schedule. Highly professional and always available.
The fixed monthly fee is great — I know exactly what I'm paying. The tax efficiency advice has already saved me more than the annual fee. I'd recommend Bexford to any growing small business.
I run a small architecture practice and Bexford handles everything — quarterly bookkeeping, annual accounts, owner compensation structuring. Wish I'd found them sooner. Absolutely five stars.
Shopify accounting questions, answered
Find out what your numbers are actually telling you
A free 30-minute call. We will look at how you sell, where the books stand, and whether we can help. No obligation either way.